PermCore
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The full walkthrough

From “can you get this permitted?” to approved.

One permit, end to end, the way PermCore actually runs it.

60–90 min

a day spent checking agency portals for movement

2–6 weeks

lost to a full re-review cycle when one comment slips

40 fields

retyped into every portal application, permit after permit

A spreadsheet keeps records. PermCore keeps watch.

Step 1 · Scope

Type an address. Get the permit list, with receipts.

An address and a few lines of scope produce the likely authorities, permits, fees, timelines, and submittal checklists.

  • Every fee and timeline cites its source: municipal code, fee schedule, agency checklist
  • Anything unverifiable is flagged, not guessed
  • You accept, reject, or edit every suggestion before it touches a project
  • Projects can also start themselves: client requests from your website arrive with details and documents attached

New project

1458 Hancock St, Quincy, MA

Retail → 80-seat full-service restaurant · new wall sign

Researched from official sources. Verify with each AHJ before filing

City of Quincy · Inspectional Services

City / Local

Building Permit: Change of Use (780 CMR)

High confidence

$20 first $1,000 + $12 per $1,000 after · +$60 change of occupancy

ecode360 · Quincy Ch. 150 feesquincyma.gov · Inspectional Services

Common Victualler License

Often missed

Board of License Commissioners · $100/yr · required before serving food

ecode360 · Quincy Ch. 196 licenses

Step 2 · Prepare & file

File complete the first time.

Incomplete applications go to the back of the queue. PermCore knows what’s required, what’s conditional, and what’s still missing.

  • Checklist bands: required to file, if applicable, optional, with documents attached where they belong
  • The Filing Data Sheet holds the forty fields portals make you retype, ready to copy
  • Licenses and insurance flagged before an expiration sinks a filing
  • Prefer a handoff? A permitting specialist from our Filing Desk submits for you wherever the jurisdiction allows, and preps a clean handoff where it doesn't

Submittal packet

7 of 9 required

Required to file

Missing any of these will bounce the application.

Stamped architectural plans
Certificate of insurance
Owner authorization letterMissing

Filing Data Sheet

ContractorReyes Builders LLC
LicenseCSL-104782 · exp. Mar 2027
Workers' compPolicy WC-88291 · exp. Nov 2026

Step 3 · Track

Always know whose move it is.

Most of a permit’s life is waiting. What matters is the part that’s blocked on you.

  • Every permit carries a ball-in-court flag: “your move” vs “with the agency” at a glance
  • Assign permits to teammates, so “your move” always has a name on it
  • Expiration clocks, response deadlines, and pickup windows surface themselves
  • Email and text alerts the moment corrections post or a clock runs short. Nothing expires quietly

Corrections posted · Building Permit

Sent to you by email & text · just now

Your move

3

In review

12

Deadlines · 30d

2

Needs attention

Respond to plan review comments · Cycle 1

Building Permit · 2453 Central Ave

JSYour move

Notice of Commencement not recorded

Blocks first inspection · Pinellas County Clerk

MRAction needed

Permit expires without an inspection

Mechanical Permit · inactivity clock running

Expires in 8 days

Sign Permit · with the agency

12 days in review

With the agency

Step 4 · Plan review

Correction letters, answered like a pro.

Slow, vague responses to review comments are the top cause of extra cycles. Paste the letter; it becomes tracked comments by discipline and cycle.

  • Each comment gets its own response, sheet reference, and status
  • Export the Comment Response Matrix reviewers expect
  • Proof of the chase for your client, too

Harbor Permit Group

Building Permit #2026-041877 · Review Cycle 1

Comment Response Matrix

#DisciplineReviewer commentResponseStatus
1FireShow fire-alarm panel location on planAdded to sheet A-101, rev 2Resolved
2StructuralProvide beam calcs for removed bearing wallEngineer letter attached, S-2.1Responded
3ZoningConfirm use classification for rear addition–Open
Exported from PermCore · the format plan reviewers expect

All the while · your client portal

Your brand on the front door.

One click from your website, your clients are inside a portal that is unmistakably yours, and everything above shows up for them as simple, plain-language progress.

  • Your logo, your colors, your name on the door. Clients never see PermCore
  • Real visibility: every permit, its status, and what's next, plus intake and document uploads in one place
  • Weekly status reports generated from work you already tracked
  • On the way: payments, e-signatures, and document sync. Your portal becomes the one place clients need
Your firm's website

Harbor Permit Group

Client Portal

Permits handled, start to finish.

Commercial & residential expediting across Tampa Bay.

Your logo. Your colors. Your button. One click to the portal.

Roadmap · shaped with early firms

Built for your next five years.

Portal integrations

Payments, e-signatures, and document sync, built into your branded portal.

Direct submissions

Filing straight into jurisdiction channels that support it. Never with your agency logins.

Firm analytics

Cycle times by jurisdiction, volume, and on-time rates. Know which cities drag before you quote.

Early firms shape the order we build. Tell us what your firm needs first.

Built to win you work.

Receipts on everything

Every fee and timeline links to its official source: credibility you can forward straight to a client or a plan reviewer.

Speed where it counts

Scope in minutes, not days. Corrections answered before a cycle slips. Filings that land complete the first time.

Room to grow into

A branded portal today; integrations and deeper automation on the way. One platform your firm won't outgrow.

Ready when you are.

Schedule a demo